Representation Minutes and Papers

This year there will be a concerted effort from the University and the ENSA to encourage Programme Representatives to record SSLCs. This means minuting these meetings. SSLCs across the University vary in different ways depending on what best suits individual schools. However, there should be an element of standard practice. This entails regularly arranged meetings, good attendance of members and maintaining a record of what happens at these meetings in the form of minutes.

What are minutes? A record of attendance and what the key discussion points were; noting outcomes; who is responsible for enactment and by when.

Why? This is important so that progress can be reviewed, as there is no point in meetings if their usefulness is not measurable.

Who? It is up to the attendees to decide and some meetings will get a non-contributing member to simply take notes and compile the minutes. However this year, Programme Reps should be capable of doing this task.

How? It is very similar to drafting proposals but here is a quick how to guide:

  1. Note people in attendance. Record date, programme.

  2. Note down important discussion points. Put names/initials next to points that were agreed to be taken forward by a certain person for a specified date.

  3. Formalise your notes document, store in a designated folder. Send notes via e-mail to all attendees of the meeting.

Minutes from SSLC meetings will be available via Moodle.

If you are looking for something in particular please email ensa@napier.ac.uk or for further guidance you can refer to the Wee Rep Guide.

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Manish Khatri
VP Reps and Volunteers
VP Reps and Volunteers

Manish is ENSA’s Vice President Reps & Volunteers. If you need any information or advice about anything relating to being a rep, campaigns or volunteering, contact Manish and he will tell you all you need to know.

Email Manish